5 tricks for WordPress web administrators [with video]

Here is a set of pro tips for easier WordPress maintenance shared by Tomek Dziuda, our WordPress expert during the recent Perfect Dashboard Community webinar.

Watch the video and browse the plugins & tools featured in the webinar below.

Limit customer access

Advanced Access Manager

One of the best tool to manage access to posts, category and backend is Advanced Access Manager plugin. It allows you to personalize roles, for example limit administrator actions.

Capability Manager Enhanced

If you need more comprehensive solution while you need to limit user permissions I recommend Capability Manager Enhanced.

Simple History

If you want to proof actions which have been taken on the website the best plugin for that is Simple History. Thanks to this extension you can view changes made by users, track who created a page or uploaded an attachment.

Adjust WordPress dashboard UI

Admin Color Schemes

If you want to bring some personality to your WordPress site you can change admin color scheme. If you are not satisfied with default colors there is a plugin which allows you to add some more extra colours called Admin Color Schemes. Changing the colour is very useful when you manage many websites in different environments, because it helps to distinguish websites’ dashboards.

Customize WordPress Login Page

With WordPress login page customization will help you Customize WordPress Login Page plugin. Using this you can add your own logo or even change background and login form appearance.

Fancy Admin UI

You can use Fancy Admin UI to customize admin themes but you should remember to avoid adding more than one theme in the same time. It can cause an overwriting.

Adjust WordPress dashboard features

Admin Menu Editor

To reorder your WordPress dashboard use Admin Menu Editor plugin. It allows you to adjust plugins order to your needs.

Simple Page Ordering

To order your pages easier install Simple Page Ordering plugin, which allows you to drag and drop pages in the way you want.

Drag and drop

When you add a lot of posts in a short time Drag & Drop Featured Image plugin is very useful, it lets you to skip the opening meta box every time making your uploads more convenient.

Shortcake Shortcode UI

For beginners, shortcodes could be very problematic that’s why I recommend to use Shortcake (Shortcode UI) plugin. It supplies a user-friendly interface for adding a shortcode to a post, and viewing and editing it from within the content editor. This plugin allows you to add an expiration date to posts which you can configure to either delete the post, change it to a draft, or update the post categories.

As you know WordPress allows you to schedule post, however it is impossible to set post expiration date without using a plugin. For this reason I recommend to use Post Expirator plugin. Using this extension you can add an expiration date to post which you can configure to either delete the post, change it to a draft or update the post categories.

Optimise your workflow

If you manage more than one website here are some handy tools to optimize your workflow. Managing multiple websites is a time-consuming job so I recommend to help yourself with automated tools.


Jetpack is a great tool for content management. It allows you to work with multiple websites from one centralized dashboard. You can manage plugins and menus, publish posts, and view enhanced site stats for all of your sites from one place.

 Perfect Dashboard

Keeping your websites updated and backing them up regularly are the most time consuming tasks for a WordPress administrator. And auto updates are often not good solution. That’s why I recommend Perfect Dashboard to automate the entire update process starting from backup, through installing updates, ending with testing if nothing got broken on the website afterwards. Moreover, this tool do automated backups integrity tests to make sure that backup can be used for restoration just in case. All this helps you to ease the pain of updating your WordPress websites.

Make changes wisely

 simple custom css

If you want to create your own CSS use Custom CSS module from Jetpack. In case you don’t use Jetpack on your website I recommend to use Simple Custom CSS plugin.

When you modify themes it’s worth to use child themes. To get to know how to overwrite WordPress theme safely go directly to this article.